Schedule

2020 Tentative Schedule

*Subject to Change

Jan 30, 2020

 

Trade Show

January 30, 2020 from 6pm to 9pm
Convention Centre
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Come visit the vendors and learn what services they have to offer your Agricultural Society.
 

Bylaw Review Workshop

January 30, 2020 from 6:30pm to 9:30pm
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Speaker: Tim Carson, Alberta Association of Agricultural Societies

This is a free workshop however pre-registration is required.

You can register by emailing info@albertaagsocieties.ca or by calling 780-427-2174

If your organization has not reviewed or updated your bylaws recently this workshop will assist you with both the review and updating. During the workshop participants will be using their existing bylaws as a discussion document and comparing it to best practice bylaws (that have been developed by AAAS in conjunction with the Department of Agriculture and Forestry). We will also give an overview of the differences between bylaws and policies, and review what the Agricultural Societies Act mandates for Ag Societies. A template will be provided to participants and by the end of the day participants should leave with an understanding and templates that will assist you and save you time when revising your own organizations bylaws.

Jan 31, 2020

 

Financial Management Training - Beginner (Pre-registration required)

January 31, 2020 from 8am to 12pm
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Speakers: Kelleen Tait and Troy Deck, MNP

This workshop is an introduction into the cycle of accounting and is geared to those who have little or no previous bookkeeping experience. Participants will learn the importance of keeping records. The workshop will teach participants how to prepare a basic, handwritten synoptic and general ledger using pencil and paper in order to understand the important concepts before using accounting software.

-Learn about the accounting cycle, terminology and setting up a chart of accounts.
-Learn and practice manual bookkeeping techniques, journal entries and other exercises.
-Review tax information.
 

Ice Arena Maintenance (Pre-registration required)

January 31, 2020 from 8am to 12pm
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Speakers: Stuart Ray, Alberta Association of Recreation Facility Personnel

This course is ideal for the frontline, grass roots Arena Operator who is looking to upgrade their skills in ice facility operations. The following areas will be covered in this course: changing the blade and levelling, preventative maintenance on the resurfacer, safety concerns, proper shaving techniques, proper flooding techniques, proper use of an edger, hand edging, line repairs, board repairs, changing glass, and janitorial concerns. Participants are encouraged to bring warm clothing and a CSA approved hockey helmet for on-ice sessions. Successful candidates will receive the Arena Maintenance certificate.

*Note: There will be a registration cost associated with this session. Spots are limited to first 20 registrants and up to 2 delegates per Ag Society. If there are open spots available on January 1st, 2020, an Ag Society may send more than 2 members.
 

Farmers' Market Manager Training

January 31, 2020 from 8:30am to 12:30pm
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Speaker: Eileen Kotowich, Alberta Agriculture and Forestry

Do you manage an Alberta approved farmers’ market? Is your Ag Society interested in starting a farmers’ market in your community? Then this session is for you. Join us for a half-day introductory workshop explaining the basics needed to manage an Alberta approved farmers’ market. Attend this workshop if you are an Alberta approved farmers’ market manager who has not completed this mandatory training or if you are interested in learning more about the responsibilities and role of a farmers’ market manager. Bring your experiences and questions for a morning of sharing and learning!
 

Telling your story for Volunteer Recruitment

January 31, 2020 from 9am to 12pm
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Speaker: Randy Ritz
 

Bylaw Review Workshop (Pre-registration required)

January 31, 2020 from 9am to 12pm
► more
Speaker: Tim Carson, Alberta Association of Agricultural Societies

This is a free workshop however pre-registration is required.

You can register by emailing info@albertaagsocieties.ca or by calling 780-427-2174

If your organization has not reviewed or updated your bylaws recently this workshop will assist you with both the review and updating. During the workshop participants will be using their existing bylaws as a discussion document and comparing it to best practice bylaws (that have been developed by AAAS in conjunction with the Department of Agriculture and Forestry). We will also give an overview of the differences between bylaws and policies, and review what the Agricultural Societies Act mandates for Ag Societies. A template will be provided to participants and by the end of the day participants should leave with an understanding and templates that will assist you and save you time when revising your own organizations bylaws.
 

Lunch

January 31, 2020 from 12pm to 1pm
Convention Centre
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Trade Show and Children's Showcase Acts

January 31, 2020 from 12:15pm to 3:15pm
Convention Centre
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Come visit the vendors and learn what services they have to offer your Agricultural Society. There will also be performers that specialize in shows for children. Watch as the performers entertain real children. This is a great opportunity to find acts for fairs and festivals! List of performers to be updated later. Please check back soon.
 

Short Sessions

January 31, 2020 from 3:15pm to 4pm
Various
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Select sponsors of the AAAS Convention will lead sessions to educate Agricultural Societies on the benefits they offer. List of sessions to be updated later. Please check back soon.
 

Opening Ceremonies

January 31, 2020 from 4:15pm to 4:45pm
Convention Centre
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Join us for the Opening Ceremonies for the 73rd Annual AAAS Convention.
 

MLA and Minister Forum

January 31, 2020 from 4:45pm to 5:45pm
Convention Centre
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Ministers and MLAs from the United Conservative Party will participate in a forum where delegates can ask questions relating Agricultural Societies. List of Ministers and MLAs updated as they RSVP.
 

Dinner

January 31, 2020 from 6pm to 7pm
Convention Centre
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Award Ceremonies

January 31, 2020 from 7:15pm to 7:45pm
Convention Centre
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Celebrate with us as we recognize and honour various award winners.
 

Opening Keynote - Using your Story to Stay Relevant

January 31, 2020 from 7:45pm to 8:30pm
Convention Centre
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Speaker: Randy Ritz
 

Evening Showcase Acts

January 31, 2020 from 8:30pm to 10:30pm
Convention Centre
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Watch a variety of performers present their talents during our evening showcase. This is a great opportunity to find acts for fairs and festivals! List of performers to be updated later. Please check back soon.
 

Hospitality Suite

January 31, 2020 at 10:30pm
River Cree Rooms
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Come network with fellow Agricultural Societies in our hospitality suite! There will be snacks, games, and a toonie bar.

Feb 1, 2020

 

Breakfast

February 01, 2020 from 7:30am to 8:30am
Convention Centre
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AAAS Year in Review

February 01, 2020 from 8:15am to 9am
Convention Centre
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AAAS's CEO Tim Carson will give an update on the Association's previous year.
 

Regional Meetings

February 01, 2020 from 9:15am to 10:15am
Various
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Meet with others from your region to discuss challenges, successes, and elect an AAAS board member if necessary.
 

Content Development in Marketing

February 01, 2020 from 10:30am to 12pm
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Speaker: Brian Siddle, Strong Coffee Marketing

Learn the basics on content creation and how to use it with your marketing
 

Diversifying offerings

February 01, 2020 from 10:30am to 12pm
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Speakers:  Pierre & Keleigh Cormier, Clearthink Group

Explore and discover other offerings or programs that your Ag Society could be offering to your community.
 

AGLC Rules - What to know for your Events and Facilities

February 01, 2020 from 10:30am to 12pm
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Speakers: Sandra Froehlich & Kate Whelpton, AGLC

Kate and Sandra will provide an overview of Alberta Gaming, Liquor and Cannabis Commission liquor licensing information, including special event licences, and charitable gaming licensing (casino, raffle, bingo, and pull ticket) and use of gaming proceeds. Bring your questions.
 

Board Succession - Planning to Grow your Membership

February 01, 2020 from 10:30am to 12pm
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Speakers: Anna De Paoli & Sheila Carruthers, DPA

In this workshop delegates will review their current board makeup, identify needs for their Ag Society board, and develop an action plan to approach and engage people and organizations to fill the gaps. The workshop will be hands-on, and delegates will work in teams to leave the workshop with tools they can return to their boards to further develop an actionable succession plan for implementation. If possible, it is encouraged to have multiple delegates attend this interactive workshop.
 

Financial Management Training for Board Members

February 01, 2020 from 10:30am to 12pm
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Speakers: Kelleen Tait and Troy Deck, MNP

This workshop will teach participants the essential skill of knowing how to both read and understand financial statements. Participants will go through examples of financial statements and accounts. They will learn how to read a financial statement, but also translate what the numbers mean for their organization.

-Developing Board member financial fluency.
-Understanding fiduciary responsibilities of a Board member.
-Learn about what you should be asking for, why and the impacts.
-Effective use of budgets and reports.
 

There is no I in team (Unless you're a really bad speller)

February 01, 2020 from 10:30am to 12pm
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Speaker: Mark Mayfield, Professional Speaker and Comedian

This is NOT a motivational speech. We won't be joining hands and singing “Kumbaya”. Mark will show you how to build stronger relationships by using his offbeat, observational sense of humor. It’s practical, yet hilarious, behavior changing modifications that will make your teams stronger despite their generational and personality differences. People don't stop playing because they grow old, they grow old because they stop playing. So get a little younger as Mark teaches you solid principles of partnership and collaboration.
 

Ag Societies Grant Program - Stripped Down

February 01, 2020 from 10:30am to 12pm
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Speaker: Colin Gosselin & Monnika Warring, Alberta Agriculture and Forestry
 

Lunch

February 01, 2020 from 12pm to 1pm
Convention Centre
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Improving your Events

February 01, 2020 from 1:30pm to 3pm
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Speakers:  Pierre & Keleigh Cormier, Clearthink Group

This session will examine ways you can improve your events, with a focus on revenue generation.
 

There is no I in team (Unless you're a really bad speller)

February 01, 2020 from 1:30pm to 3pm
► more
Speaker: Mark Mayfield, Professional Speaker and Comedian

This is NOT a motivational speech. We won't be joining hands and singing “Kumbaya”. Mark will show you how to build stronger relationships by using his offbeat, observational sense of humor. It’s practical, yet hilarious, behavior changing modifications that will make your teams stronger despite their generational and personality differences. People don't stop playing because they grow old, they grow old because they stop playing. So get a little younger as Mark teaches you solid principles of partnership and collaboration.
 

Content Development in Marketing

February 01, 2020 from 1:30pm to 3pm
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Speaker: Trevor, Strong Coffee Marketing

Trevor Tessier will educate on how to effectively build a strategy to help maximize your marketing efforts.
 

Finding Grants for your Ag Society

February 01, 2020 from 1:30pm to 3pm
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Speaker: Klay Dyer, Business Consultant and Funding Specialist

Make the most of the grant and sponsorship opportunities available to your not-for-profit! Learn to find the best matches for your current and future goals and write winning applications that clearly communicate your organization’s need and value. Finally, build long-term relationships to avoid the “one-and-done” funding scenario. You'll leave with ideas for a fundraising platform that’s both strategic and sustainable.
 

Financial Management Training for Board Members

February 01, 2020 from 1:30pm to 3pm
► more
Speakers: Kelleen Tait and Troy Deck, MNP

This workshop will teach participants the essential skill of knowing how to both read and understand financial statements. Participants will go through examples of financial statements and accounts. They will learn how to read a financial statement, but also translate what the numbers mean for their organization.

-Developing Board member financial fluency.
-Understanding fiduciary responsibilities of a Board member.
-Learn about what you should be asking for, why and the impacts.
-Effective use of budgets and reports.
 

Board Succession - Planning to Grow your Membership

February 01, 2020 from 1:30pm to 3pm
► more
Speakers: Anna De Paoli & Sheila Carruthers, DPA

In this workshop delegates will review their current board makeup, identify needs for their Ag Society board, and develop an action plan to approach and engage people and organizations to fill the gaps. The workshop will be hands-on, and delegates will work in teams to leave the workshop with tools they can return to their boards to further develop an actionable succession plan for implementation. If possible, it is encouraged to have multiple delegates attend this interactive workshop.
 

Working with Municipalities and Other Partners

February 01, 2020 from 1:30pm to 3pm
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Speaker: Max Fritz, Non-Profit Advisor

Municipalities, key stakeholders and other influential organizations are continually playing a stronger role in shaping the landscape in rural Alberta for the future. Setting aside time at the conference to better understand the merging situations and appreciate the opportunities that are present with these key stakeholders has never been of greater importance. The session will dedicate time talking about the "why" it is important to work with your municipality, provide real examples of how other ag. societies work to date and then also focus on the "how". A resource template has been developed by AAAS to train and assist your society in the key messages and information that will be of value to share it with their municipalities or other organizations. Each delegate will leave the session either with this document filled out or at least started on. This session is also wonderful opportunity to reconnect with your strategic plan as it will support your ability to share your organizations overview and impact to the community.
 

Annual General Meeting

February 01, 2020 from 3:15pm to 4:15pm
Convention Centre
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Come participate in the annual AGM for AAAS. Light snacks to be provided
 

Roundtable Discussions

February 01, 2020 from 4:30pm to 5:45pm
Enoch Rooms
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Join your fellow delegates in roundtable discussions to explore different challenges and successes experienced throughout Alberta and discuss possible solutions.
 

Cocktails and Showcase Entertainment

February 01, 2020 from 6pm to 7pm
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Meet and interact with other delegates over cocktails as you enjoy showcase acts. Listening to the showcase acts is a great opportunity to find acts for fairs and festivals! List of performers to be updated later. Please check back soon.
 

Saturday Night Gala Dinner

February 01, 2020 from 7pm to 7:50pm
Convention Centre
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This year's theme for the Saturday Night Gala is "Be a Spectacle at Our Roaring 2020's Gala". Dress in character if you choose.
 

Silent Auction

February 01, 2020 at 7pm
Convention Centre
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Participate in the AAAS silent auction during the Saturday Night Gala. The Silent Auction closing time will not be announced beforehand. Please contact us if you have any items you would like to donate to the Silent Auction.
 

Marketing Competition Winners

February 01, 2020 from 8pm to 8:30pm
Convention Centre
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Celebrate with us as we recognize and honour the winners of the AAAS Marketing Competition.
 

Evening Showcase Acts

February 01, 2020 from 8:30pm to 10:30pm
Convention Centre
► more
Watch a variety of performers present their talents during our evening showcase. This is a great opportunity to find acts for fairs and festivals! List of performers to be updated later. Please check back soon.
 

Hospitality Suite

February 01, 2020 at 10:30pm
River Cree Rooms
► more
Come network with fellow Agricultural Societies in our hospitality suite! There will be snacks, games, and a toonie bar.

Feb 2, 2020

 

Breakfast

February 02, 2020 from 8am to 9am
Convention Centre
► more
 

Closing Keynote - Morph

February 02, 2020 from 9am to 10am
Convention Centre
► more
Speaker: Mark Mayfield
 

Financial Management Training - Intermediate (Pre-registration required)

February 02, 2020 from 9am to 5pm
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Speakers: Kelleen Tait and Troy Deck, MNP

This workshop will introduce participants to the QuickBooks computerized accounting software. During this workshop, participants will the learn the basics of using the program, including the features of general ledgers, accounts receivable, accounts payable. Participants will work with a chart of accounts and post transactions for the Society and review general ledgers for accuracy and reasonability.

-Understanding AAAS granting programs, processes and reporting.
-Training on a computerized bookkeeping software program (QuickBooks).
-Demonstrate and refine bookkeeping techniques, journal entries and other exercises.
-Introduction to: Developing, adjusting and administering budgets.
 

Closing Remarks

February 02, 2020 from 10am to 10:15am
Convention Centre
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This portion will conclude the 2020 AAAS Annual Convention.