Schedule

2020 Schedule

*Subject to Change

Jan 30, 2020

 

Bylaw Review Workshop

January 30, 2020 from 6:30pm to 9:30pm
River Cree Room 1 and 2
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Speaker: Tim Carson, Alberta Association of Agricultural Societies

This is a free workshop however pre-registration is required.

You can register by emailing info@albertaagsocieties.ca or by calling 780-427-2174

If your organization has not reviewed or updated your bylaws recently this workshop will assist you with both the review and updating. During the workshop participants will be using their existing bylaws as a discussion document and comparing it to best practice bylaws (that have been developed by AAAS in conjunction with the Department of Agriculture and Forestry). We will also give an overview of the differences between bylaws and policies, and review what the Agricultural Societies Act mandates for Ag Societies. A template will be provided to participants and by the end of the day participants should leave with an understanding and templates that will assist you and save you time when revising your own organizations bylaws.

Jan 31, 2020

 

Ice Arena Maintenance (Pre-registration required)

January 31, 2020 from 8am to 12pm
Enoch Room F
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Speakers: Chris McKenna, Alberta Association of Recreation Facility Personnel

This course is ideal for the frontline, grass roots Arena Operator who is looking to upgrade their skills in ice facility operations. The following areas will be covered in this course: changing the blade and levelling, preventative maintenance on the resurfacer, safety concerns, proper shaving techniques, proper flooding techniques, proper use of an edger, hand edging, line repairs, board repairs, changing glass, and janitorial concerns. Participants are encouraged to bring warm clothing and a CSA approved hockey helmet for on-ice sessions. Successful candidates will receive the Arena Maintenance certificate.

*Note: There will be a registration cost associated with this session. Spots are limited to first 20 registrants and up to 2 delegates per Ag Society. If there are open spots available on January 1st, 2020, an Ag Society may send more than 2 members.
 

Financial Management Training - Beginner (Pre-registration required)

January 31, 2020 from 8am to 12pm
Enoch Room E
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Speakers: Kelleen Tait and Troy Deck, MNP

This workshop is an introduction into the cycle of accounting and is geared to those who have little or no previous bookkeeping experience. Participants will learn the importance of keeping records. The workshop will teach participants how to prepare a basic, handwritten synoptic and general ledger using pencil and paper in order to understand the important concepts before using accounting software.

-Learn about the accounting cycle, terminology and setting up a chart of accounts.
-Learn and practice manual bookkeeping techniques, journal entries and other exercises.
-Review tax information.
 

Farmers' Market Manager Training

January 31, 2020 from 8:30am to 12:30pm
Enoch Room C
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Speaker: Eileen Kotowich, Alberta Agriculture and Forestry

Do you manage an Alberta approved farmers’ market? Is your Ag Society interested in starting a farmers’ market in your community? Then this session is for you. Join us for a half-day introductory workshop explaining the basics needed to manage an Alberta approved farmers’ market. Attend this workshop if you are an Alberta approved farmers’ market manager who has not completed this mandatory training or if you are interested in learning more about the responsibilities and role of a farmers’ market manager. Bring your experiences and questions for a morning of sharing and learning!
 

Using Your Story to Recruit Volunteers

January 31, 2020 from 9am to 12pm
Enoch Rooms A and B
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Speaker: Randy Ritz

Coaxing that “yes” from a volunteer requires more than presenting overwhelming facts. Stories of past success or even monumental struggle provide context and passion that can win the day. Dr. Randy Ritz shows how the sharing of stories can motivate and inspire a board room, or an audience of one, to go beyond pure facts and “hear” the message of the speaker. In this session Randy will help participants discover moments of significance embedded in community agricultural events—moments worthy of sharing—and transform them into entertaining and meaningful narratives.

Participants will learn to:
-Make any story interesting (captivating for audiences)
-Create the “What’s In It For Me” or the “Aha” moment for the audience
-Speak effectively one-on-one or to a group by way of innovative exercises that grow and improve speaking skills

Handouts

 

Bylaw Review Workshop (Pre-registration required)

January 31, 2020 from 9am to 12pm
River Cree Room 1 and 2
► more
Speaker: Tim Carson, Alberta Association of Agricultural Societies

This is a free workshop however pre-registration is required.

You can register by emailing info@albertaagsocieties.ca or by calling 780-427-2174

If your organization has not reviewed or updated your bylaws recently this workshop will assist you with both the review and updating. During the workshop participants will be using their existing bylaws as a discussion document and comparing it to best practice bylaws (that have been developed by AAAS in conjunction with the Department of Agriculture and Forestry). We will also give an overview of the differences between bylaws and policies, and review what the Agricultural Societies Act mandates for Ag Societies. A template will be provided to participants and by the end of the day participants should leave with an understanding and templates that will assist you and save you time when revising your own organizations bylaws.
 

Future of Rodeo

January 31, 2020 from 9am to 12pm
Enoch Room D
► more
Speaker: Panel including Brett Warder, Brett Gardiner, Nate Gardner, Kynan Vine, Keith Bailey, and Shaun Morton

Does your Ag Society host a Rodeo or Western Competition? Come and hear from industry experts on how to improve your current rodeo/event production, and gain some insight as to where the future of rodeo is headed.
 

Bullpit Session

January 31, 2020 from 3:15pm to 4pm
River Cree Rooms 1 and 2
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This is an opportunity to to discuss questions and concerns pertaining to Agricultural Societies to present at the Minister & MLA Forum.
 

Let’s talk energy …we’re listening.

January 31, 2020 from 3:15pm to 4pm
Enoch Rooms A and B
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Presented by: ATCO

Our commitment to sustainability extends beyond the materials we choose; it's about how we solve challenges in a way that benefits you, our customer, as well as the environment and communities in which we work and live. We're committed to providing inspiring solutions for a better tomorrow. In this session, you’ll have an opportunity to hear about some fun projects and products ATCO is doing in Alberta, but also have time to talk about the challenges and opportunities you face around energy, utility use and reducing emissions in your facilities. Several subject matter experts will be in the room to facilitate discussion, share some stories and listen. Don’t miss out!
 

Managing Liability Risks

January 31, 2020 from 3:15pm to 4pm
Enoch Room D
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Presented by: Foster Park Brokers Inc.

Protecting your ag society from liability risks is an important part of managing your organization. This discussion will focus on the common liability risks facing agricultural societies such as facility rentals, farmers markets, and playgrounds as well as some higher risk activities such as rodeos, demolition derbies, and fireworks. We will explore different approaches of mitigating and transferring risk and provide take-away solutions on how to better protect your organization. We will also address some common questions such as: Are liability waivers effective? Are helmets required for my event? What is the reasonable person test?
 

Solar Energy 101

January 31, 2020 from 3:15pm to 4pm
Enoch Room C
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Presented by: Great Canadian Solar
This session will cover basic information related to solar enegery and the incentives that are currently available for municipalities in the province.

Feb 1, 2020

 

Diversifying your offerings

February 01, 2020 from 10:30am to 12pm
River Cree Room 1 and 2
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Speakers:  Pierre & Keleigh Cormier, Clearthink Group

The only thing constant is change. It’s time to shift our thinking of what we are doing and why we are doing it. How do we even begin to diversify our offerings? Why would you want to?Ugh… Sigh…. Ya, we get it…. but

Come to our 1 hour and 30 minute session to learn more about rural tourism and develop first steps to diversifying your offerings in your community!
 

Creating Compelling Content for Marketing

February 01, 2020 from 10:30am to 12pm
Enoch Room E
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Speaker: Brian Siddle, Strong Coffee Marketing

If marketing is an engine, content is the gasoline.
The success of a campaign is often dependent on the content that is being shared. It can be a struggle to create content that effectively tells your story and promotes your services. This session will look at strategies that Ag Societies can adopt to help them create quality content with limited resources. Participants will leave with a better understanding of what makes content compelling, best practices for content creation and tools that can assist in the process.
 

Financial Management Training for Board Members

February 01, 2020 from 10:30am to 12pm
Enoch Room F
► more
Speakers: Kelleen Tait and Troy Deck, MNP

This workshop will teach participants the essential skill of knowing how to both read and understand financial statements. Participants will go through examples of financial statements and accounts. They will learn how to read a financial statement, but also translate what the numbers mean for their organization.

-Developing Board member financial fluency.
-Understanding fiduciary responsibilities of a Board member.
-Learn about what you should be asking for, why and the impacts.
-Effective use of budgets and reports.
 

AGLC Rules - What to know for your Events and Facilities

February 01, 2020 from 10:30am to 12pm
Enoch Room D
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Speakers: Sandra Froehlich & Kate Whelpton, AGLC

Kate and Sandra will provide an overview of Alberta Gaming, Liquor and Cannabis Commission liquor licensing information, including special event licences, and charitable gaming licensing (casino, raffle, bingo, and pull ticket) and use of gaming proceeds. Bring your questions.
 

There is no I in team (Unless you're a really bad speller)

February 01, 2020 from 10:30am to 12pm
Enoch Room A
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Speaker: Mark Mayfield, Professional Speaker and Comedian

This is NOT a motivational speech. We won't be joining hands and singing “Kumbaya”. Mark will show you how to build stronger relationships by using his offbeat, observational sense of humor. It’s practical, yet hilarious, behavior changing modifications that will make your teams stronger despite their generational and personality differences. People don't stop playing because they grow old, they grow old because they stop playing. So get a little younger as Mark teaches you solid principles of partnership and collaboration.

Handouts

 

Agricultural Societies Program Update (Agriculture and Forestry)

February 01, 2020 from 10:30am to 12pm
Enoch Room C
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Speaker: Colin Gosselin & Monnika Warring, Alberta Agriculture and Forestry

This break out session will provide an overview and update on grant applications, annual returns, bylaws, and the new Agricultural Societies Regulation. Learn about how agricultural societies can benefit from new organizational flexibility, get your program questions answered, and pick up key tips for successful applications and returns.
 

Board Succession - Planning to Grow your Membership

February 01, 2020 from 10:30am to 12pm
Enoch Room B
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Speakers: Anna De Paoli & Sheila Carruthers, DPA

In this workshop delegates will review their current board makeup, identify needs for their Ag Society board, and develop an action plan to approach and engage people and organizations to fill the gaps. The workshop will be hands-on, and delegates will work in teams to leave the workshop with tools they can return to their boards to further develop an actionable succession plan for implementation. If possible, it is encouraged to have multiple delegates attend this interactive workshop.
 

Board Succession - Planning to Grow your Membership

February 01, 2020 from 1:30pm to 3pm
Enoch Room B
► more
Speakers: Anna De Paoli & Sheila Carruthers, DPA

In this workshop delegates will review their current board makeup, identify needs for their Ag Society board, and develop an action plan to approach and engage people and organizations to fill the gaps. The workshop will be hands-on, and delegates will work in teams to leave the workshop with tools they can return to their boards to further develop an actionable succession plan for implementation. If possible, it is encouraged to have multiple delegates attend this interactive workshop.
 

There is no I in team (Unless you're a really bad speller)

February 01, 2020 from 1:30pm to 3pm
Enoch Room A
► more
Speaker: Mark Mayfield, Professional Speaker and Comedian

This is NOT a motivational speech. We won't be joining hands and singing “Kumbaya”. Mark will show you how to build stronger relationships by using his offbeat, observational sense of humor. It’s practical, yet hilarious, behavior changing modifications that will make your teams stronger despite their generational and personality differences. People don't stop playing because they grow old, they grow old because they stop playing. So get a little younger as Mark teaches you solid principles of partnership and collaboration.

Handouts

 

Working with Municipalities and Other Partners

February 01, 2020 from 1:30pm to 3pm
Enoch Room C
► more
Speaker: Max Fritz, Non-Profit Advisor

Municipalities, key stakeholders and other influential organizations are continually playing a stronger role in shaping the landscape in rural Alberta for the future. Setting aside time at the conference to better understand the merging situations and appreciate the opportunities that are present with these key stakeholders has never been of greater importance. The session will dedicate time talking about the "why" it is important to work with your municipality, provide real examples of how other ag. societies work to date and then also focus on the "how". A resource template has been developed by AAAS to train and assist your society in the key messages and information that will be of value to share it with their municipalities or other organizations. Each delegate will leave the session either with this document filled out or at least started on. This session is also wonderful opportunity to reconnect with your strategic plan as it will support your ability to share your organizations overview and impact to the community.
 

Developing a Digital Strategy

February 01, 2020 from 1:30pm to 3pm
Enoch Room E
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Speaker: Trevor Tessier, Strong Coffee Marketing

Understand the importance of a digital marketing strategy. From planning to measurement, understand the stages and components that will help with successful online marketing campaigns.
In this session we will cover the key items needed before a plan can be implemented effectively. Setting objectives and how to track them through analytics and enhanced tracking tools. Understanding how different marketing channels fit in. Understanding the consumer journey as it relates to content and your marketing channels
 

Finding Grants for your Ag Society

February 01, 2020 from 1:30pm to 3pm
Enoch Room D
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Speaker: Klay Dyer, Business Consultant and Funding Specialist

Make the most of the grant and sponsorship opportunities available to your not-for-profit! Learn to find the best matches for your current and future goals and write winning applications that clearly communicate your organization’s need and value. Finally, build long-term relationships to avoid the “one-and-done” funding scenario. You'll leave with ideas for a fundraising platform that’s both strategic and sustainable.

Handouts

 

Financial Management Training for Board Members

February 01, 2020 from 1:30pm to 3pm
Enoch Room F
► more
Speakers: Kelleen Tait and Troy Deck, MNP

This workshop will teach participants the essential skill of knowing how to both read and understand financial statements. Participants will go through examples of financial statements and accounts. They will learn how to read a financial statement, but also translate what the numbers mean for their organization.

-Developing Board member financial fluency.
-Understanding fiduciary responsibilities of a Board member.
-Learn about what you should be asking for, why and the impacts.
-Effective use of budgets and reports.
 

Improving your Events

February 01, 2020 from 1:30pm to 3pm
River Cree Room 1 and 2
► more
Speakers:  Pierre & Keleigh Cormier, Clearthink Group

There are endless choices for event themes and ideas for rural communities. Once you have an event and have seen some success, how can you make it better? Is it even possible?
Yes, you can!
Come to our 1 hour and 30 minute interactive session and discover some practical tips and tricks to making your events even better!
Information is power!

Feb 2, 2020

 

Financial Management Training - Intermediate (Pre-registration required)

February 02, 2020 from 9am to 5pm
Enoch Room A
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Speakers: Kelleen Tait and Troy Deck, MNP

This workshop will introduce participants to the QuickBooks computerized accounting software. During this workshop, participants will the learn the basics of using the program, including the features of general ledgers, accounts receivable, accounts payable. Participants will work with a chart of accounts and post transactions for the Society and review general ledgers for accuracy and reasonability.

-Understanding AAAS granting programs, processes and reporting.
-Training on a computerized bookkeeping software program (QuickBooks).
-Demonstrate and refine bookkeeping techniques, journal entries and other exercises.
-Introduction to: Developing, adjusting and administering budgets.